How to Use Grammarly: The Ultimate Setup Guide for Every App & Device

Introduction

If you want to write better emails, essays, reports, or social media posts, learning how to use Grammarly is one of the smartest moves you can make. Grammarly is an artificial intelligence (AI)-based writing assistant with more than 30 million daily users all over the world. It supports an extensive variety of devices, browsers, and applications – Microsoft Word and Microsoft Outlook up to Google Docs, Google Chrome, Mac, Windows and others. No matter what your learning status is, whether a student, a professional, or an educator, this article will address all you need to know to get going and make the most of Grammarly in 2026.

Grammarly for Word

Grammarly can be installed as an add-in into Microsoft Word and it is a built-in feature that allows you to point and check your writing without opening any external extensions. After installation, a Grammarly panel will be displayed on the right side of your Word document, which displays real-time suggestions.

To begin with, go to the official Grammarly site and install the Microsoft Office add-in. Upon installation, open Microsoft word and the Grammarly button can be found in the toolbar. When writing, it can be turned on by clicking it to enable grammar, spelling, and style suggestions to appear.

The add-in is compatible with both windows and MAC versions of word. It can identify mistakes that the inbuilt spell checker tool in Word fails to identify such as tone, wordiness, and punctuation mistakes. Every person that writes reports, proposals or business reports in Word knows that it is a must-have tool.

Grammarly for Chrome

One of the most popular Grammarly uses is the Grammarly Chrome extension. When installed, it is compatible with nearly all sites that you type in, both with Gmail, Google Docs, LinkedIn and Twitter among others. You receive writing recommendations on the spot, in the open area where you are typing.

It can be installed by searching Chrome Web Store with the keywords Grammarly on Chrome. Click on Add to Chrome and the extension will be added to your browser bar. You can pin it so that you can access it easily and switch it on or off to any website.

Personal tip: you can install Grammarly to run both Windows and Chrome simultaneously that will provide you with writing assistance in all the desktop programs and an opportunity to browse the web at the same time. GrammarlyGO that is available as a Chrome extension also supports the GrammarlyGO, which is the feature to compose emails and generate ideas at the same time as a generator AI.

Grammarly for Mac

The Grammarly desktop application can be installed and used to provide writing assistance in all the native Mac applications. This covers Pages, Mail, Notes and Slack, or any other text field in your Mac. The application is open in the background and it would provide suggestions where you typed.

To install Grammarly on Mac, you just have to go to grammarly.com and then download the desktop app (macOS). After signing up to Grammarly account, you will notice the appearance of a tiny Grammarly icon each time you begin typing in any compatible application. It needs at least macOS 10.15 to be run in a smooth manner.

Mac version: Generative AI capabilities, such as rewriting, summarizing, and writing afresh are also supported in the Mac version. It would suit individuals who do all their work using Apple products, and who do not need to switch between tools to get writing aids.

Grammarly for Windows

Grammarly Windows is an application that can be used as a desktop and is applied to virtually every program in your computer, bringing AI writing support to them. It has Windows 10 (and even Windows 11) support. When it is installed, it will launch every time you enter the apps such as Word, outlook, Slack, Notepad among others.

Install the Windows application on the Grammarly site. When it is being set up, you will be asked the option of using it on windows alone or on both windows and Chrome. Selecting the two provides you with the broadest range of coverage in your PC and browser usage.

The Windows application has access to all the basic Grammarly functionality including grammar, tone, and clarity-improving suggestions and the artificial intelligence writing companion GrammarlyGO. It is an excellent one-stop solution to windows users, who write on various applications during the day.

Grammarly for Windows 11

Grammarly is compatible with Windows 11 and enjoys the benefits of the new operating system. It works in the same way and you only need to download the desktop application on the grammarly.com website and sign-in, the windows 11 system also works the same as the Microsoft edge and the Microsoft office suite, so you can have Grammarly providing writing assistance over the whole windows system.

Grammarly for Students

Among the students, Grammarly is very popular. As a matter of fact, over 55% of Grammarly users are aged between 18 and 34, which demonstrates only the extent the students use this tool. It assists in essays, research papers, assignments and emailing professors.

Students are also able to register free and immediately begin to check grammar, spelling and punctuation. The free version is a good plan in day to day writing. Individuals requiring extra features such as plagiarism detection and advanced tone suggestions may upgrade to Grammarly Pro which comes at a student friendly price.

Among the largest advantages to the students is the fact that Grammarly explains why it highlights something. It is an educational method that will enable you to learn out of your errors but not merely repairing them in the dark. With time, students write with a lot more confidence and also with clarity.

Grammarly for Education

Grammatically Education is aimed at universities, colleges, and schools that need to scale the problem of student writing. Grammarly is already licensed by over 600 top universities and learning establishments in their student bodies and faculty.

Institutions that use Grammarly for Education have access to an administrative dashboard that offers information about writing patterns among the entire student population. The administrators and teachers will be able to recognize the general writing difficulties and apply the information to enhance teaching.

Students benefit from plagiarism detection, advanced writing suggestions, and AI-powered feedback — all tools that support academic integrity. If your school or university offers Grammarly for free, check with your institution’s IT or library department to access your account.

Grammarly for Outlook

Grammarly works seamlessly inside Microsoft Outlook through the same Microsoft Office add-in used for Word. Once installed, Grammarly checks your emails as you compose them, catching grammar errors, tone issues, and unclear sentences before you hit send.

This is especially useful for professionals who send dozens of emails every day. A poorly worded email can cause misunderstandings or damage your reputation. Grammarly’s tone detector lets you know if your message sounds too harsh, too casual, or unclear — and suggests better phrasing.

The Outlook add-in works on both Windows and Mac versions of Microsoft Outlook. Just activate it from the Grammarly button in the Outlook toolbar and let it review your email drafts in real time.

Grammarly for Google Docs

Grammarly is also connected with Google Docs by means of the extension. Once you open a Google Doc in Chrome, Edge, or Safari that you have the Grammarly extension installed, you will see inline suggestions that will appear as you type, which is the same case with the Grammarly editor.

One notable remark: when you have both the Windows/Mac version of Grammarly as well as the browser extension, the desktop version also disables the browser extension by default, with the exception of Google Docs. Grammarly makes sure to keep the browser extension in Google Docs on so that you never go uncovered there.

This extension is ideal in spreadout teams and learners working in Google Docs. Each of the team members is able to install the extension and receive personal writing suggestions without impacting the opinion of any other person towards the document.

Grammarly for Desktop

Grammarly desktop application is both Windows and Mac compatible. It offers you a focused writing experience with its Grammarly Editor, where you can type, add files and receive in-depth feedback all in a single clean experience.

On opening the desktop application, you get the option of creating or uploading a file. Your general writing score in terms of correctness, clarity, engagement and delivery, is displayed on the right-side panel. By shifting your writing objectives (organizational and personal) like audience, tone, and purpose, you are able to obtain more focused recommendations.

The desktop app is also a system-level tool which assumes that it runs in the background, hence it automatically switches on once every time you type in other applications on your computer. It was the easiest way one to go when a writer needs the full-time Grammarly support on their devices.

Grammarly for Safari

Grammatically also has a Safari browser extension, which can be found on Mac and iOS. It can be obtained in the Mac App Store or through the Grammarly site by Mac users. It is similar to the Chrome extension, providing the suggestions in every type where you can write in Safari.

Grammarly can also be used to work with Safari by iPhone and iPad users on iOS 15 and higher. It implies that Apple users can receive the same writing assistance regardless of the device they are using; it may be either Mac, iPhone or iPad; all in the same Safari browser extension.

In order to make it work on Mac, open Safari > Settings > Extensions and switch on Grammarly. On iPhone or iPad, open the Settings and go to Safari then Extensions and turn on Grammarly. After activation, you will be shown the recommendations of Grammarly on such Web sites as Gmail, Twitter and LinkedIn.

Grammarly for Edge

The Grammarly extension may also be integrated with the Microsoft Edge, where it may be installed directly in the Edge Add-ons store. It is not complicated, open the Grammarly page in Microsoft Edge, and press the button Get, and the Extension Add button. After the installation, Grammarly will operate on any websites you use in Edge.

There is also Grammarly for Edge, which has support of GrammarlyGO, the AI assistant that assists you in composing, rewriting, and brainstorming text. It implies that Edge users can enjoy the benefits of all the capabilities of the generative AI of Grammarly directly in the browser.

The Grammarly Extension suggests Edge as a smart addition to the users of the windows operating systems with the default browser who are more likely to be employed in corporations and educational settings.

Grammarly for Paraphrasing

Grammarly comes with a powerful paraphraser that will enable you to paraphrase text and write it concisely and with confidence. It can be free with a Grammarly account and accommodates six writing styles: Fluency, Formal, Concise and other styles, hence you can make your text suit any writing situation.

The paraphrasing tool would be suitable among students who may require to paraphrase ideas without duplicating, professionals who may be interested in making intricate reports simple, and writers who may desire to paraphrase their writing. It retains the original meaning and rewrites the form and wording.

The paraphrasing tool can be used directly on grammarly.com/paraphrasing-tool or it can be accessed via the Grammarly Editor and browser extensions. It also features several languages such as Spanish, French, German, Portuguese and Italian among others, hence a global writing tool.

Conclusion

Grammarly is a very multifunctional tool in writing. You need Grammarly to write a document in Word, organize your schedule in Outlook, create a document in Google Docs, browse in Chrome, misunderstand in Safari, use Microsoft Edge, work on a Mac, a Windows computer or even with paraphrasing, and there will be the version that best fits your workflow. Its real-time feedback, AI-suggestions, and multi-platform support are all beneficial to students, educators, and professionals alike. Starting is free, simple and it only takes a few minutes. As soon as you manage to install it on a platform of your choice you will find yourself wondering how you have been managing to write without it.

FAQs

There are 5 FAQs about how to use Grammarly.